Unit V Scholarly Activity Previously in the course, you were asked to think of a project you have been involved with at your place of employment. Think of that same project, imagine that you have been appointed the project manager, and complete the following: Create a schedule of the project tasks to be performed, and describe how the behavior of individual team members can determine the tasks they receive. In addition, describe the key processes you would follow when managing the project schedule, including how much oversight each project team member may require, again based on their behavior. ORG 5800, Managing Project Teams 3 Indicate how using the precedence diagram method can help you manage team tasks and avoid conflict within your team. Also, describe the role of the critical path method regarding task assignments and the negotiation of resource allocation within the project team. This assignment should consist of at least three pages, and any sources, including your textbook, should be cited and referenced properly using APA formatting.
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Running head: SCHOLARLY ACTIVITY
Scholarly Activity
Reginald Mapp
Waldorf College
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SCHOLARLY ACTIVITY
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Scholarly Activity
In the place of employment that I envision to work in the future, there are many projects
that I can been involved with that are aimed at increasing the success of the company. Involvement
in projects helps a project management professional to assess some of the activities that need to be
completed so that the project is a success. If I were appointed as the project manager for a given
project, there are several activities that the project team would have to undertake to ensure success
in the long-term. The project that I would be interested in managing is installation of an enterprise
resource planning system for the organization. The system allows all functional departments to
work hand-in-hand thereby creating enhanced effectiveness and efficiency. For a successful
implementation of such an ERP system, there are several activities that need to be undertaken as
detailed below.
As a project manager of the system, the first step is to identify the problems that need to be
addressed by the system. This is the initial step and includes coming up with objectives and goals
for the new system. Developing these goals are not only important for the project manager but also
for the whole team since it will guide the various processes that need to be performed (Carroll,
2015). The next step is to define the scope and select members who will ensure that the
implementation is conducted according to the plan. Members to be chosen for the project need to
be competent individuals who understand the system and its importance for the organization. This
stage also allows the project manager to assess the budgetary needs of the new project. Through
proper forecasts about the costs that may be incurred, the project manager can determine the capital
outlay for the whole project.
Once the plan has been outlaid, the next step is execution. Execution refers to actualization
of the plan that has already been developed. The first step in execution is data migration from the
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old systems to the new ERP system. Once this has been done, the project manager must develop a
communication plan that will be used by all the members in the project implementation. Once this
has happened, the manager can assess the infrastructural resources of the company. Doing this
helps determine whether the current resources that are at the disposal of the organization are able
to meet the needs of the new system. The execution phase will also require members of the
organization to be trained on working on the new system. Such training should be aimed at offering
the team various skills that ensure that they are able to operate and realize their work procedures
through the system.
Once the execution has been completed, the next step for the project manager is to test the
new system. In any new project, it is imperative that it is tested before it can go live. The aim of
testing the new system is to assess its ability to meet the needs that it will undertake (Lock, 2018).
Testing is also undertaken to determine its acceptance by the users across the organization. If there
are any inefficiencies that are noted during this phase, the project manager must demand that an
evaluation of the system takes place. The process is also aimed at assessing the ability of the
employees to operate the system. Inability to work with the system would be an indication that the
organization would not fully benefit from the new system in the future.
The last process in the implementation of the new system is controlling and monitoring.
This happens after the system has already been installed across the organization. The main aim is
to ensure that the system functions in the manner in which it was projected to. Doing this also
helps assess and determine what maintenance and support the system will require in the future. In
case there are any issues that are observed in the new system, it is the role of the project manager
to gather resources so as to correct the issue. The project manager should also document the
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performance of the system. Such documentation is aimed at assessing the performance of the
system in the foreseeable future.
In project management, a project manager is also charged with the responsibility of
influencing each member of the project team. Such influence can only happen if the manager is
able to motivate the members of the team. A manager can do this by providing a great environment
while at the same time ensuring that workload is prioritized in accordance with the capabilities of
the members of the project team. The project manager professional also needs to be provide the
various materials that are required by the members of the team to undertake their work. When
these resources are not provided, the project may fail with ease. These strategies if appropriately
applied can go a long way towards ensuring the success of the whole team.
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References
Carroll, J. (2015). Project management. Southam, Warwickshire, England: Easy Steps Ltd.
Lock, D. (2018). Project management. London: Routledge.
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